My comment: You need to fill those places in question marks to fit the requirements of the organization. Write a conclusion of everything you have done and how the new system will benefit the company.
SYSTEMS STUDY “ SECTION 2
Hardware and Software Inventory
Group Member B
List the Inventory of hardware and software already deployed in the organization. When inventorying computer hardware, we should check such items as type of equipment, status of the equipment (on order, in use, in storage, in need of repair), estimated age of equipment, projected life of equipment, physical location of equipment, department or individual responsible for equipment, and any financial arrangement for equipment (owned, leased, rented). Certainly, the identification of existing equipment to re-use also is important to note and added to the final inventory list.
Group Member B
When evaluating the current system, the group needs to understand how the current system works to include measurements of time to complete a task and the system’s capacity to fetch, store, and complete the transaction.
Estimate both current and projected workload for the system.
Evaluate the performance of current hardware and software using some predetermined criteria.
Systems Study Results
Group Member B
Detailed results of the systems study
HARDWARE AND SOFTWARE INVENTORY
LIST THE INVENTORY OF HARDWARE AND SOFTWARE ALREADY DEPLOYED IN THE ORGANIZATION
When inventorying computer hardware, systems analysts should check such items as:
TYPE OF EQUIPMENT: 6 laptops( HP Laptops)
REPAIR STATUS OF EQUIPMENT: never repaired, just normal expected maintenance. Two of the laptops have been repaired, while the remaining four have never been repaired but normal expected maintenance.
ESTIMATED AGE OF EQUIPMENT: 3years
PROJECTED LIFE OF EQUIPMENT: 5-10yrs
PHYSICAL LOCATION OF EQUIPMENT: within the business premises.
DEPARTMENT OR PERSON RESPONSIBLE FOR EQUIPMENT: IT department.
FINANCIAL ARRANGEMENT FOR EQUIPMENT: ??????????????
EVALUATION OF CURRENT SYSTEMS
Evaluating current hardware:
The involved persons:??????????????
Time required for average transactions (including time for input and output):????????
Total volume capacity of the system:?????????
Idle time of the central processing unit, and size of memory provided:????????
Evaluating projected workload:
Cover finances, sales, inventory, and order processing.
ERP systems, Access database , SaaS options
I suggest we should go with ERP (Enterprise resource planning system). Although it is an expensive software. It will integrate all facets of company’s operation, including product planning, development, manufacturing, and processes, sales and marketing. The company can either borrow or finance the software. We should put in mind the company is losing some orders through the Excel they currently using.
EVALUATION OF HARDWARE AND SOFTWARE USING PREDETERMINED CRITERIA
When evaluating hardware vendors, the selection committee needs to consider hardware support, software support, installation and training support, and maintenance support as well as the performance of the hardware.
When evaluating software packages, the selection committee needs to take the following factors into consideration as well as total dollar amount to purchase those (100k). They are:
Ease of use:??????
Quality of documentation:??????
REASONs FOR THE NEW SYSTEM
Faster time attending to customers
To keep detailed track, and record of transactions
Helps in loss of orders.