SECTION 1: ESTABLISH PROCEDURES FOR THE MANAGEMENT OF PAYROLL
Activity 1
1
What security procedures can be used to ensure confidentiality of payroll information?
2
George is the new manager of the payroll area. He is tasked with examining the security arrangements for the payroll area to ensure they are sufficient. What areas should he focus on to start his examination?
Activity 2
Explain the standard process used by payroll management to ensure employee allowance claims are substantiated.
Activity 3
Read the two scenarios and recommend one of the internal control measures for each. Explain why the recommended measure might stop the issue from recurring.
1
Timesheets from the call centre department have gone through without management authorisation.
2
A payroll staff member has authorised all the payroll areas overtime payments including their own.
Activity 4
Research and provide answers to the following:
1
If a Fair Work Inspector issues an organisation with an infringement notice for failing to meet their recordkeeping obligations, how long does the organisation have to pay the penalty?
2
If an infringement is issued to an individual by a Fair Work Inspector, what is the maximum fine payable per contravention?
SECTION 2: PREPARE PAYROLL DATA
Activity 5
Provide the details of each of the 10 minimum standards under NES.
Activity 6
Calculate the net pay for a person earning $850.00 per week paying $202.00 tax, and a child support payment of $115.00 using the 2012 PEA of $329.55. Complete the table found here and upload your answer for assessment.
Optimum file size should be less than 7MB
Activity 7
1
What components make up the preparation of payroll data?
2
Where might current data be found regarding designated timelines for the payment summaries and/or the superannuation guarantee?
SECTION 3: AUTHORISE PAYMENT OF SALARIES
Activity 8
1
How is payroll checked?
2
What are the repercussions if an organisation fails to check payroll data?
Activity 9
1
Why is reconciliation of payroll important?
2
What type of activities does payroll reconciliation include?
3
What is the process to reconcile payroll?
Activity 10
An employee has called payroll with a query regarding the penalty rates paid in their last salary payment. What should be considered both before and during the handling of this enquiry?
SECTION 4: ADMINISTER SALARY RECORDS
Activity 11
What are the ATO requirements regarding employees claiming the tax-free threshold if employed at more than one workplace?
Activity 12
1
What can payroll deductions include?
2
Who and what is a creditor?
3
James has decided that he would like to have $130 per month deducted from his pay and paid directly to his health fund. How would he do this? What would payroll need to do?
Activity 13
1
Research and report an organisation’s obligations if they do not meet their superannuation obligations.
2
Explain why a log book might be used, and how it would be completed.
Activity 14
1
What is BAS?
2
What methods of payment will the ATO accept for PAYG payments from organisations?
3
Calculate the total tax if amount for FBT purposes is $187,000.
Activity 15
1
What are some of the important dates that employers should abide by when issuing PAYG Payment Summaries?
2
What does payroll reconciliation involve?
3
What is the purpose of the PAYG payment summary statement?
Written / Oral Questions
1
What are three things that can assist to secure the security of payroll?
2
What process do most organisations follow to ensure allowance claims are substantiated?
3
List four things that would be considered as control measures for payroll.
4
When did NES become applicable and what does it cover?
5
List five possible statutory or voluntary deductions.
6
Why is it important to process payroll within designated time frames?
7
What are three payroll reports that can be produced by most payroll systems to assist in checking accuracy of data and records?
8
A payment summary must be provided to employees when?
Projects
Project 1
Write a report as a manager of payroll for a small organisation. The report has been requested by the human resources general manager, and should include the following areas:
a brief overview of some of the suggestions for ensuring the security and confidentiality of payroll information
a brief overview of some of the control measures that might be used
the range of information that must be kept as prescribed by the Fair Work Act 2009 and Fair Work Regulations 2009
a brief summary of the types of taxation that needs to be withheld
a summary of the inclusions in payroll reconciliation
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